What are the best practices for large or scaled retrospectives?

Retrium team rooms can support an unlimited number of retrospective participants. Large retrospectives can be more challenging to run, but the benefits can be worth the effort!

This article applies to:

All plans

All roles

Tips to facilitate a retrospective for large groups

Before the Retrospective

  • If possible, invite your users to access Retrium a few days in advance of the retrospective (especially if this is their first time) to ensure you do not have to troubleshoot the day of the event.

  • Set your Team Room to public so that all users can easily access the team room.

  • When participants can access the room in advance, it also gives them a chance to get familiar with the app before the day of the retrospective.

The Retrospective

  • Create a set of working agreements that include Retrium-specific best practices so that participants respect the space and are not clicking things you don't want them to (for example, taking over facilitation duties). You may want to create this and either distribute hard copies of it in advance of the retrospective or save it to a shared file. This document should be reviewed at the beginning of the retrospective with all participants.

  • Large retrospectives can be assisted by asynchronous data collection. Once everyone has access to Retrium, you can share the link to a newly created retrospective and encourage everyone to add notes in advance of the meeting, so you can focus the meeting on the discussion with the group, rather than waiting for participants to think and type.

  • For the Group phase, you may want to consider an alternative grouping technique. Rather than have all participants group, another option would be to try designated grouping (choosing a few people to group cards during the discussion).

If you would like additional assistance running your large retrospective, contact us and we'd be happy to help with any questions you may have!