Team Rooms are core to the Retrium experience. A Team Room is where you will go to run retrospectives with other people, create and track your action plans, and view your retrospective history.
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About Team Rooms
Each distinct team you work with will want their own Team Room to ensure the information shared is secure and only shared with the members of that group. If you're a ScrumMaster or Agile Coach that works with multiple teams, you will want to have a Team Room for each separate group with which you work.
💡 Only Org Admins and Org Managers can create new team rooms or reactivate Team Rooms. They can also add members to Team Rooms they're not a part of. All additions/removals of Team Room Members (along with other actions) are logged in the Team Room Activity Log.
Team Room Navigation
Team Room Navigation consists of five tabs:
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Home: Start a retrospective from this page and view outstanding action items.
- Retrospective: This is where your retrospectives will take place. Learn more about facilitating a retrospective or participating in a retrospective on Retrium.
- History: A visual and interactive history of retrospectives run within the Team Room.
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Members: The list of users who have or are pending access to the Team Room. The member list also lets you know who is online in the team room. Anyone who is a Team Room Member can invite others to the Team Room.
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Settings: Here, Org Admins and Org Managers can change the Team Room to private or public and deactivate/activate the Team Room. Any Team Room Member can also change the name of the Team Room if needed here.
Public/Private Team Rooms
💡 If you don't see the option to select Public or Private when setting up your Team Room, your organization may have public Team Rooms disabled (Business and Enterprise Edition only).
What are private Team Rooms?
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Private Team Rooms require team members to log in to Retrium with a verified account.
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Participants must be invited by email through Retrium or granted access to the Team Room.
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Information shared in the Private Team Room is secure and only shared with those in the members list.
What are public Team Rooms?
Public Team Rooms allow anyone with the team room link to join retrospectives, no sign-in is necessary.
- Public Team Rooms are ideal for inviting teammates to test Retrium during the free trial or for using when large groups of participants need to join a team room.
- A public Team Room can be switched to a Private Team Room without data loss.
⚠️ Use caution with public Team Rooms as anyone with the link can join and view the information in the Team Room.
Team Room allocation
What are Team Room allocations?
- When an Org Admin signs up for a paid Retrium subscription, the number of activated Team Rooms at the time of sign up will be allocated for use within the organization.
- Any Team Rooms that have been purchased or created within an organization are allocated and will be charged on each renewal. If a Team Room is deleted, that allocation is available to be used when another Team Room is created.
- For example, if you start your subscription with five Team Rooms, you would have 5 of 5 Team Rooms allocated. If you then deleted a Team Room, you would have 4 of 5 Team Rooms allocated. You can create another Team Room at no additional cost during your billing period and it would use the remaining allocation.
- If an Org Admin or Org Manager creates a new Team Room during a billing cycle (monthly or annually) and there is not an allocation available, you will be charged a prorated fee for this room immediately.
How can I monitor how many Team Rooms have been allocated?
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You can view the number of allocated Team Rooms above your Team Room list in your organization's Team Rooms tab. This information can also be seen in the Administration tab under the Subscription section.
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If a Team Room is created at any point in the billing cycle, it uses an allocation, so take note of how many Team Room allocations are available before creating a new Team Room.
How can I delete a Team Room?
Org Admins and Org Managers can follow the steps here to delete a Team Room.
What happens when a Team Room is deleted?
The deleted Team Room is removed from your account. Note that this is not a GDPR/permanent deletion.
❗️ When you upgrade to Team Edition from a free trial, you'll be billed immediately for all activated Team Rooms in your account. If there are Team Rooms you do not want to use, delete them before you upgrade to a paid plan.
Have other questions about Team Rooms? Let us know and we'd be happy to help!