1. Retrium Help Center
  2. The Basics: Getting Started with Retrium

What is a Team Room?

Learn about the different types of Team Rooms and how to make changes to a Team Room

A Team Room is core to the Retrium experience. Team Rooms are where you will go to run retrospectives with other people, create and track your action plans, and view your retrospective history. 

About Team Rooms

Each distinct team you work with will want their own Team Room to ensure the information shared is secure and only shared with the members of that group. If you're a ScrumMaster or Agile Coach that works with multiple teams, you will want to have a Team Room for each separate group with which you work.

Only Organization Admins and Managers can create new team rooms or reactivate old team rooms.  

Team Rooms consist of four main tabs:

  • Home:  Start a retrospective from this page and view outstanding action items

  • Members:  The list of users who have or are pending access to the Team Room.  The member list also lets you know who is online in the team room. 

  • Settings: Here org admins and managers can change the Team Room to private or public and deactivate/activate the Team Room

  • History: A visual and interactive history of retrospectives run within the Team Room. 

📌 We recommend running team retrospectives consistently in a single Team Room and not creating a new Team Room for each Sprint or Project milestone (as this will unnecessarily increase the cost of your bill).

What are Private Team Rooms?

  • Private Team Rooms require team members to login with a verified account. 

  • Participants must be invited by email through Retrium or granted access to the Team Room. 

  • Information shared in the Private Team Room is secure and only shared with those in the members list.

What are Public Team Rooms? 

Public Team Rooms allow anyone with the team room link to join retrospectives, no sign-in is necessary.

  • Public Team Rooms are ideal for inviting teammates to test Retrium during the free trial or for using when large groups of participants need to join a team room. 
    🗒️ A Public Team Room can be switched to a Private Team Room without data loss. 

    ⚠️ Use caution with Public Team Rooms as anyone with the link can join and view the information in the team room

    What is an activated Team Room?

    • An activated team room is a public or private team room that is open and available for teams to run retrospectives.

    • Any Team Rooms within an Organization that are not deactivated are considered activated Team Rooms. 
    • If a team member creates a new Team Room during a billing month, it is considered an activated Team Room and you will be charged a prorated fee for this room 

    How can I monitor activated Team Rooms? 

    • You can view the number of activated team rooms from your organization home. 

    • If a Team Room was activated at any point in the billing process, it counts as activated, so even if a Team Room is marked as deactivated currently, it may still be counted on your bill if it was activated at any point during the billing cycle. 

    When will I be billed for a new Team Room?

    You will be billed for all activated Team Rooms on your bill date because we bill in advance of the service. If you add a new Team Room during your billing cycle, it will be included on your next invoice. 

    ❗When you're ready to upgrade to a paid plan, you'll be billed immediately for all activated Team Rooms in your account. If there are team rooms you do not want to use, deactivate all test or other trial team rooms that will not be in use before you upgrade to a paid plan.

    What happens when a Team Room is deactivated?

    The deactivated Team Rooms are still available in your account should you want to activate them again. Once a Team Room is deactivated, you cannot view the action plan or retrospective history and cannot run retrospectives in that Team Room until it is activated again.